Procedures for Requesting Transcripts and other documents
These procedures are sent in response to numerous inquiries we get from former students and graduates for copies of their transcripts of records, diplomas, certifications and other documents. The procedures for obtaining these documents are simplified as follows:
1. APPLY FOR THE DOCUMENT(s).
1.1 Fill out a request form. This is done in person by the student or graduate concerned during business hours at the Registrar's Office of Colegio de San Juan de Letran, Intramuros. Indicate the type of document requested, the number of copies and the purpose of the request in the form. Forms are available at the window A of the Registrar's Office.
1.2 If the requesting party is abroad or for some other reason not able to apply for the document(s) him/herself, a letter of authorization is required indicating the name of the person authorized to apply for and receive the requested document(s) when released.
1.3 The letter of authorization can be faxed to +632 301 0720, hand carried by the authorized person, or sent via e-mail. The authorization should indicate his/her course, his/her date of graduation (if s/he is a graduate), and his/her student number if he/she first enrolled in Letran starting the first semester of school year 1991-92.
1.4 If these are first-time requests for transcripts or diplomas, the student/graduate will have to obtain a student clearance before the requested documents are released.
1.5 If the request is for a second copy of the diploma, an affidavit of loss is required explaining the loss of the first one.
2. PAY FOR THE REQUESTED DOCUMENTS.
2.1 If the document will be picked up by the authorized representative, they must be paid for in cash at the treasurer's office prior to release. The cost of the documents are as follows:
Certifications – P50.00 per original copy of the certification.
Transcripts of Records – P155.00 per set of Transcripts
Diploma – P205.00 for either original or second copy of the diploma.
2.2 If the documents are to be sent abroad, the cost of the documents, including mailing are as follows:
Certifications – US$5.00 per original copy of the certification
Transcripts of Records - US$15.00 per set
Diploma - US$20.00 for either original or second copy of the diploma.
2.3 It is faster (and cheaper) to authorize someone to just pay for the documents and have them mailed to you. If this is not possible, you can pay for your documents from abroad thru any of the following methods:
Via wire transfer to Colegio de San Juan de Letran, Equitable-PCI Bank account number135701387-5. You can inform us by e-mail once the wire transfer has been sent. The documents will be prepared as soon as we verify the transfer.
Via Manager's Check or Postal Money Order but you will still have to send this by mail. Also, this takes up to 30 days to clear before we start processing your request.
2.4 The processing time of the requested documents are as follows:
Certifications – 3 working days
Transcripts – 10 working days
Diplomas – 10 working days if the request is for a second copy. An additional 10 working days are required if the
student is applying for his/her diploma for the first time.
3. SENDING YOUR DOCUMENTS.
3.1 From time to time, we get requests for transcripts of records to be sent to schools or employers abroad. In case you require this, please be specific in the request and also indicate the recipient and the full address of where your documents should be sent.
 Download (PDF Acrobat Format) of this Document
For further inquiries, e-mail: Mr. Rey R. Reyes ,
Registrar
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